Prepared for Maple Hollow Veterinary Clinic (sample)
3 priorities you shared, each matched to the services that resolve it — with one clear monthly investment.
Start with your priorities01 / What you told us
Everything in this proposal traces back to a concern you raised. Here is how each one is resolved.
What you told us
Every slowdown means waiting clients and staff fixing IT instead of caring for patients.
How we solve it
Issues are spotted and fixed early, and your team has one number to call.
What you told us
One bad click could lock records and stop appointments for days.
How we solve it
Email, devices and sign-ins are protected and monitored by security experts.
What you told us
A failed computer or deleted file could mean lost client history.
How we solve it
Every computer is backed up off-site and checked daily.
02 / Our recommendation
Help desk, monitoring, patching and on-site support for every covered device and user.
Included with your plan
Off-site backup of each computer, monitored daily.
Included with your plan
Filtering, phishing protection and 24/7 security monitoring.
Email, Teams and Office apps, billed monthly.
Renewal and management of your web domain.
03 / The investment
Based on a 12-month term. Pricing valid until November 14, 2026. All prices are final and in US dollars.
Your plan, what comes with it, and any extras — billed every month.
| Service | Qty | Price | Total |
|---|---|---|---|
| Managed IT plan (example)Main planHelp desk, monitoring, patching and on-site support for every covered device and user. | 12 | $45.00/mo | $540.00/mo |
| Workstation backupIncluded with planOff-site backup of each computer, monitored daily. | 12 | Included | — |
| Email & threat protectionIncluded with planFiltering, phishing protection and 24/7 security monitoring. | 12 | Included | — |
| Microsoft 365 licences (example)Email, Teams and Office apps, billed monthly. | 10 | $12.50/mo | $125.00/mo |
Charged once a year.
| Service | Qty | Price | Total |
|---|---|---|---|
| Domain & DNS managementRenewal and management of your web domain. | 1 | $60.00/yr | $60.00/yr |
Charged once, at the start.
| Service | Qty | Price | Total |
|---|---|---|---|
| Onboarding & documentationOne-time setup, migration and full documentation of your systems. | 1 | $750.00 | $750.00 |
No surprises. Any change to scope or pricing is sent as an updated proposal for your approval before it is billed.
04 / A smooth start
We assess your environment, install management tools and record your systems and vendors.
We fix urgent issues, apply protections, set up backups and secure access for your team.
Your staff gets one simple way to ask for help while we monitor, maintain and keep improving.
“Our staff finally has one place to go for help, and problems get fixed before they slow us down.”
Casey PlaceholderOffice Manager, Example Dental Group (fictional)
05 / Next step
On a real proposal, your client signs here on screen (typed or drawn) or prints and signs on paper. Signing is turned off on this sample.
Sample terms: services begin on the onboarding date and continue for the term shown above.
Questions? Contact Alex Sample at [email protected] or (555) 010-0000.
Accepted for Maple Hollow Veterinary Clinic (sample)
Sign, print your name, and date below.Any service or pricing changes discovered during onboarding will be presented in a clear, updated quote for approval.